Travel & Other Reimbursements

Contents

Travel Forms

Required: Please submit itemized receipts for all airfare, car rentals, lodging, and conference registrations regardless of dollar amount, or any other single expense of $25 or more. A valid receipt contains payee’s name, amount, date, place, identification of what was purchased, and proof of payment. A copy of a credit card statement can substantiate that you made a purchase, but does not provide the details of what was purchased. You will need to attach a Certificate of Lost/Missing Receipt for each expense. Auditors expect to see receipts to support the payment of a business expense. If a payment is not proven to be business related, it may be disallowed for reimbursement or reported as taxable. It is always in the traveler’s best interest to keep records of expenses incurred and reimbursed.

Travel Pre-Approval Form

NOTE: This form is required before booking airfare via Connexus. Completed forms can be directed to Amy Yindiphol (amy.yindiphol@berkeley.edu).

Travel Pre-Approval Form

Mileage/ Travel Reimbursement

Please submit completed forms /receipts to Maria Martinez (alta.martinez@berkeley.edu).

Other Reimbursement Forms

LHS and UCB Entertainment Guidelines

Entertainment Reimbursement Form

Reminder: Include a participant list and itemized food receipt;
Please submit completed forms /receipts to Maria Martinez (alta.martinez@berkeley.edu).

Reimbursement by Check

For staff reimbursements (Non-Travel and Non-Entertainment)

Please submit completed forms /receipts to Maria Martinez (alta.martinez@berkeley.edu).

Reimbursement by Check