Administration Group
Overview
The Administration Group oversees and coordinates effective business processes to ensure fiscal stewardship in support of The Lawrence’s goals:
- Accounts Receivable
- Business Administration
- Events
- Finance
- Human Resources
- Policies and Reports
- Staff Appreciation
- Travel & Other Reimbursements
The Administration Group Directory
Directory: The Administration Group
| Group Member | Responsibilities |
|---|---|
| Flori Ramos Hybrid Deputy Director Email: framos@berkeley.edu Phone: 510-642-2376 Room: 240 | |
| Amanda Poon Telecommuting Budget Officer Email: amandapoon@berkeley.edu | – Annual Budget and Monthly Financial Forecasting – Development of Business Processes and Systems – Financial and Audit Controls – Financial Reports and Analysis – The Lawrence Financial Analyst Supervisor – Reviewer/Approver for BFS, Budget and Financial Journals – Reviewer/Approver for BEARBUY Requisitions/Vouchers – Reviewer/Approver for Travel/Entertainment |
| Deborah Martínez On-Site Mon-Fri Administration Office Manager Email: dfierro@berkeley.edu Phone: 510-642-2555 Room 208 | – BearBuy PO Change Order Requester – BearBuy Subaward Requisition Creator – BearBuy AP/PO Inquiries, Voucher Approver (last approval prior to check issuance) – BFS Preparer: Financial Journals – Contract and Grants Close Outs – Contract and Grants Subaward payment processing – Copier & Scanner Code Setup & Training (Back-up) – Equipment Inventory BETS System (Back-up) – Event Card Administration – Invoice payment discrepancies – Procurement Card Administration & Reconciliation – Telecommunication reconciliation and on-line reporting- Approver – Travel/Entertainment/Other Staff Reimbursement Voucher Approver- (last review prior to submission) |
| Bonnie Hon Telecommuting Financial Analyst Email: bonnieby_hon@berkeley.edu | – Budget Management & Forecasting – Contracts Management – Financial Reporting – Management of Awards Close Out – Oversight of Purchasing on Grant Funds – Oversight of Effort Reporting – Oversight of Invoicing for Contracts (A/R) & Grant Subawards (A/P) – Oversight of Financial Journals and Payroll Transfers |
| Gary Lau Telecommuting Financial Analyst Email: laukafong@berkeley.edu | – Budget Management & Forecasting – Contracts Management – Financial Reporting – Management of Awards Close Out – Oversight of Purchasing on Grant Funds – Oversight of Effort Reporting – Oversight of Invoicing for Contracts (A/R) & Grant Subawards (A/P) – Oversight of Financial Journals and Payroll Transfers |
| Alva Li Telecommuting Financial Analyst Email: liqingxiang@berkeley.edu | – Budget Management & Forecasting – Contracts Management – Financial Reporting – Management of Awards Close Out – Oversight of Purchasing on Grant Funds – Oversight of Effort Reporting – Oversight of Invoicing for Contracts (A/R) & Grant Subawards (A/P) – Oversight of Financial Journals and Payroll Transfers |
| Gricelda Mendez-Zarco Hybrid: On-site Tues/Fri Manager of Receivables and Cash Collection Email: gricelda.mendez@berkeley.edu Phone: 510-643-5423 Room 209 | – Advise/Review LHS Department Cashiering/Receivables Process – Bank Adjustments – BearBuy: Petty Cash and Refund Payment Requests – BFS: Reviewer/Preparer/Trainer: Campus and Intercampus Revenue Journals – CDS Deposit Lead – Develop/Administer LHS Business Office Cashiering, Receivables, Collection and Revenue Reporting Subsystems – LHS:AR – Preparer/Tracking of Exceptional Invoices , Support for processes – LHS:AR: Trainer/Support/Backup Preparer/Outstanding/Analysis/Data design and update – Maintain Cashiering Equipment/Supplies – Maintain Logons BFS:AR and CDS – Monitor and assure UC Cashiering procedure compliance/Credit Card Policy control – Parking Permits and Passes – Petty Cash reimbursements (under $30) – Revenue Audit, Research, and Adjustment – Safe Administration – Stamps |
| Jasmine Lopez Hybrid – Wed Associate Director of Human Resources Email: lopezj@berkeley.edu Phone: 510-642-7487 Room: 240 | – Payroll (academic, staff & student) – Recruitment, Hiring and Onboarding, Counseling, and Terminations – Earning Distribution Changes and Payroll Transfers – Coordinate tasks processed by Berkeley Regional Services – Serve as local CalTime and Bi-Weekly Pay Coach and Training Coordinator – Create communications and update Staff Website Intranet – Vacation / Sick Leave Management – Worker’s Compensation Liaison – Computer Workstation Ergonomic Evaluator and Team Lead – Event Card Holder – High Value Card – Co-Chair of Equity Leadership Team |
| Maria Martinez Hybrid: On-Site Mon & Wed 8:00 a.m.–4:30 p.m. Administration Associate Email: alta.martinez@berkeley.edu Phone: 510-642-8022 (Rm 208) 510-642-4373 (Rm 101 – Shipping Rm) | – BearBuy: Employee Reimbursements, Honorariums, Stipends – BearBuy: Receiver & Weekly UPS Recharges – BFS Preparer: Financial Journals – Campus -Secure Shredding – Copier & Scanner Code Setup & Training – ENT Processor/Auditor – Equipment Inventory BETS System – FEDEX Online Form processing & Recharges – Fleet Services- Recharges – Iron Mountain Off-site Storage & Monthly Recharges – General Ledger Reconciliation – The Lawrence Ergonomic Evaluator – Other Staff Reimbursement Processor/Auditor – Primary Key Operator for 3 LHS Ricoh Copiers & Monthly Recharges – Shipping & Receiving and Mail Distribution – Technology Orders and Inventory Management – Telecommunications online reporting – Traveler Auto Insurance File Maintenance – Travel Voucher Processor/Audit – Vendor Setup |
| Yvonne Caldwell Telecommuting Human Resources Administrative Support Email: yvonnemc@berkeley.edu Phone: 510-642-7015 | – HR Assistant – UCPath funding and direct retro processing |
| Virginia Aban Hybrid: On-site Wed & Thurs Commodities Purchaser for The Lawrence Monday – Friday: 8:00 – 5:00PM; Lunch: 12:00 – 1:00PM Email: vm_aban615@berkeley.edu Phone: 510-664-7653 Room: 208 | – High Value bluCard Buyer & Reconciliation – New Supplier Set-up – Professional Service Agreements – Purchaser Hallwide (Low Value and High Value) |
| Anita Poon Telecommuting Financial Analyst – Finance Team Support Monday – Friday: 8:30-5:00 PM Email: anitapoon317@berkeley.edu | – BFS Preparer: Financial Journals – Data Entry – Financial Reporting (Adaptive Planning, CalAnswers, CalPlanning) – GL Reconciliation |
| Amy Yindiphol Hybrid: On-Site: Tues & Wed Administration Office Assistant Manager Email: amy.yindiphol@berkeley.edu Phone: 510-642-1981 Room: 208 | – BearBuy Super Shopper: bluCard Tracking, Employee Reimbursements, Honorariums, Stipends, Punch-Out vendors – BFS -bluCard Low-Value Purchasing & Monthly recurring charges (Hallwide) – BFS – Event Card purchasing & reconciliation – BFS-Financial Journals (Back up) – BFS-Professional Service Agreements (Back up) – Project and Program Support – Travel/Entertainment/Other Staff Reimbursements Prep – Vendor Set-up |